1. Encourage guests to leave reviews
You should make it as easy as you can for guests to review your property—and within meaningful timelines. The key is to give your guests several no-pressure opportunities at various points of their stay:
- Place a placard on the desk in their room with a message like “Let us know how your stay is going” or “Tell us what you think – leave a review!” Add your property’s website URL and social media links, as well as links to hotel review websites.
- Put a request for a review on any print materials you give your guests, such as your in-house guide to some local attractions.
- Ask for a review on your Wi-Fi sign-in confirmation page.
- Ask staff on the front desk to suggest that guests might like to leave a review. A good time is at check-in when pointing out the free Wi-Fi, or at check-out if guests say they’ve enjoyed their stay.
- You can also offer keepsakes like postcards or branded goodies to departing guests, with a note attached politely asking for a review.
- Add a request for reviews to your check-out confirmation email, or a follow up email 2-3 days later—make sure to include a clear link to make it easy.
2. Measure guest satisfaction with reviews
You’ve made all that effort to create a great guest experience. Now you need to know if it’s paying off in terms of guest satisfaction. How happy are your guests – both with their stay in general, and with specific areas such as ease of check-in, room comfort, breakfast choice, staff interaction and hotel amenities?
You can measure customer satisfaction in several different ways. For example, you can read and log your online reviews, send out a post-stay survey that’s quick and easy to complete, run a voice survey at the end of phone calls and monitor social media. You can also track the number of return visits and referrals you get – they’re a sure indication of satisfied guests.
Feedback you receive on various areas of your service can help you improve guest service for future visitors.
Use reviews to:
- Understand how guests feel about their stay.
- Highlight any common themes or issues (and make adjustments).
- Get guest review notifications, so you can respond and thank them quickly.
3. Respond to guest reviews, good and bad
Responding to guest reviews shows that your hotel and its staff truly care about their guests—and that their opinions and suggestions for improvement matter. Responding to negative reviews is especially valuable if your reply sounds personal and genuine.
- Address the guest by name, be personable and always thank the guest. Avoid giving a stock answer.
- For a bad review, acknowledge any issues and show a sincere desire to put things right. Be empathetic, apologize and definitely don’t get defensive (Remember, you’re speaking to everyone who reads this review, including potential guests).
- If it’s a positive review, show that you really appreciate it. Be friendly, humble and gracious
- Try to respond in 24 hours (any longer may make it seem like you don’t care about the feedback or addressing an issue).
4. Try our template for responding to negative reviews
Let’s put the above into practice. Here is a template you can follow (but make it your own so you don’t sound impersonal when responding to negative reviews):
Thank you for bringing this issue to our attention, [customer name]. Please accept my sincere apology for [repeat the main issue from the review], I can understand your frustration. We pride ourselves in giving the best possible guest experience, and I’m sorry we fell short in this instance. My name is [name] and I am the [job title] at [hotel name] – please give me a call on [phone number] when you have a spare moment and I’ll try my best to make this situation right.
5. Try free guest review software
There are many types of online software that can help you collate, analyze and respond to reviews. Expedia Group’s guest review tools goes beyond that, allowing you see how your guests feel about your amenities compared with your competitors. It’s a useful way of finding out what they think of another property’s staff, pool or cleanliness.
You can also use our guest relations tools to:
- Communicate with guests and ask for reviews during and after their stay.
- Understand how guests feel about their stay.
- Get guest review notifications, so you can respond and thank them fast.
With so much property choice and information out there, today’s guests are more discerning than ever. So, make them feel they’ve chosen somewhere special by giving them a stand-out guest experience. They’ll spread the word to other travelers – and they’ll want to come back soon.
